Obtaining Sponsored Projects Review and Endorsement
- Sponsored Projects Review
- What to Submit for Review and Endorsement
- Special Considerations: Clinical Trial Proposals to For-Profit Sponsors
- Special Considerations: Electronic Submissions
Sponsored Projects Review
Sponsored Projects staff is available to assist the Principal Investigator and/or unit in any phase of proposal preparation. Proposals are carefully reviewed to ensure that they comply with University, federal, and/or state requirements. Proposals are reviewed for institutional commitments and include the following criteria:
- Review of the Administrative Approval Form for appropriate signatures and compliance with applicable research protection policies;
- Verification of Principal Investigator eligibility;
- Verification of the correct use of institutional identifiers;
- Verification that proposed costs are consistent with campus and federal cost principles;
- Verification that the correct Facilities & Administrative rate is used for the proposed activity and location of activities;
- Verification of cost-share commitments;
- Verification of documentation for subcontractors and/or consultants;
- Review and signature of certifications and representations.
Investigators should notify their assigned Grants or Contracts Officer as soon as possible when preparing to submit a proposal. The review and institutional endorsement of a proposal requires time and cannot be left to the last minute.
What to Submit
For institutional endorsement by Sponsored Projects, an original, plus one copy of the proposal must be submitted for review. At minimum, the following elements of the proposal must be provided:
- Administrative Approval Form
- Copy of the Sponsor's Program Solicitation or Request for Proposal
- Financial Disclosure Form(s), if applicable
- Original Application Pages Requiring Institutional Endorsement
- Draft Abstract
- Draft Budget and Budget Justification
- Draft Statement of Work
- Draft Biographical Sketches
- Draft Other Support
- Draft Facilities and Resources
- Additional Attachments, when applicable
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- Cost Sharing Commitment Letter(s)
- Consultant Commitment Letter(s)
- Subcontract Commitment Letter(s) and proposal, signed by an authorized institutional representative
- Request for Exception to Principal Investigator Eligibility
- Request for an Facilities & Administrative Costs Waiver
- Certifications and Representations
When submitting a proposal in draft form for review and endorsement, Sponsored Projects requires a final copy of the proposal submitted to the sponsor be forwarded to the Office of Research Administration within five business days.
Special Considerations: Clinical Trial Proposals Supported by For-Profit Sponsors
The institutional review and endorsement of clinical trial protocols to for-profit sponsors also requires the submission of a proposal to Sponsored Projects. An original, plus one copy of the proposal must be submitted and the following elements must be included:
- Administrative Approval Form
- Financial Disclosure Form(s)
- Final Budget, as approved by the sponsor
- Clinical Trial Protocol
- Clinical Trial Questionnaire
- Draft Clinical Trial Agreement, if provided by sponsor
- Additional Attachments, when applicable
- Request for Exception to Principal Investigator Eligibility
Investigators should notify their assigned Contracts Officer as soon as possible when initiating a clinical trial supported by a for-profit sponsor. The review of the proposal and negotiation of the clinical trial agreement requires time and cannot be left to the last minute.
Sponsored Projects can begin to negotiate a clinical trial agreement prior to IRB approval. However, the clinical trial cannot commence until the IRB approves the protocol and Sponsored projects has signed the clinical trial agreement.
Special Considerations: Electronic Submissions
Many sponsors are developing and implementing electronic systems that allow the University to submit proposals electronically either through the internet or via e-mail.
Each sponsor may impose different registration requirements and procedures. Sponsored Projects is responsible for institutional registration and maintaining institutional profiles. Many systems also require individual registration which will be handled in accordance with each sponsor's guidelines. A list of sponsors that currently have information available regarding applicable ERA systems is available from the Sponsored Projects home page.
Despite the method of submission, Sponsored Projects review and endorsement of proposals requesting extramural funding is required prior to submission to the sponsor.
