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Research-Related Agreements-Responsible Offices

Responsibility for Research-Related Agreements at UC Irvine
Prepared by the Office of Research
Responsibility for handling different types of agreements for research or research-related activities is distributed across several UCI administrative offices. This matrix is intended to help clarify which office has primary responsibility for negotiating and executing research-related agreements.  The primary office may consult with other offices as appropriate.

Type of AgreementDescriptionPrimary Responsibility

Grant

A financial assistance award typically issued by governmental and non-profit entities to support a research project or program, research training program (e.g., fellowships or training grants for individuals or groups of trainees) or public service project or program related to research or training.

SPA

Cooperative Agreement

A type of grant typically issued by governmental and non-profit entities when the sponsor anticipates that its programmatic personnel will have substantial involvement in project activities and oversight. 

SPA

Clinical Trial Agreement

A contract that contains detailed terms governing the performance, funding and reporting of controlled, clinical testing of new drugs, devices, treatments or diagnostics, or comparisons of approved drugs, devices or diagnostics in human subjects to assess their safety, efficacy, benefits, costs, adverse reactions and/or outcomes under an industry-developed or an investigator-developed protocol.

SPA

Research Agreement

A contract that contains detailed terms governing the performance, funding and reporting of a research project or program.

SPA

  • Except for Industry Sponsored Research Agreements

Industry Sponsored Research Agreement

A contract that contains detailed terms governing the performance, funding and reporting of a research project or program funded by a for-profit entity.

Applied Innovation - Industry Sponsored Research

  • Except for clinical trial agreements

Incoming Subaward/Subcontract

A contract under another entity’s prime award that transfers a substantive portion of a scope of work and associated funding to UCI.

SPA

  • Incoming subawards/subcontracts from all entities except for-profit (industry) entities; and
  • All incoming subawards/subcontracts under prime Clinical Trial Agreements

Applied Innovation - Industry Sponsored Research

  • All incoming subawards/subcontracts (directly or indirectly) from for-profit entities except for subawards/subcontracts under clinical trials agreements

Outgoing Subaward/Subcontract

A contract that transfers a substantive portion of a scope of work and associated funding under a UCI prime award to another entity.

SPA

License/Option Agreement to UC Intellectual Property

A contract that conveys certain use rights related to UCI intellectual property (e.g., patents, copyrights or biological materials) to another entity, usually a for-profit company.

Applied Innovation - Invention Transfer Group

Material Transfer Agreement

A contract (separate from a grant, cooperative agreement, research agreement, industry research agreement or clinical trial agreement) that protects the intellectual and other property rights of an entity providing a research material while permitting the receiving entity to use the material in its research.

Applied Innovation - Industry Sponsored Research

  • Incoming and outgoing

Equipment Loan Agreement

A contract that temporarily transfers equipment, instruments or other similar items of tangible personal property to UCI for use in research or for testing and evaluation or instructional purposes in the course of research.

Purchasing and Risk Services - Equipment Management

Confidentiality, Non-Disclosure or Secrecy Agreement

A contract to protect an entity’s proprietary information when it is shared with another entity.

Applied Innovation - Industry Sponsored Research

  • Related to industry sponsored research agreements, incoming and outgoing subawards with a for-profit entity and UCI intellectual property/inventions

SPA

  • For all other research projects, including clinical trials agreements

Visiting Scientist Agreement

A contract that enables a non-UC visitor to engage in collaborative activities with a UCI research team/lab when the visitor has a continued obligation to assign intellectual property rights to their employer.

Applied Innovation - Industry Sponsored Research (Lead)
 & SPA jointly

Research Use/Access Agreement
(aka, Off-site Research Agreement)

An agreement to permit UCI’s use of or access to a non-UCI location or facility for the purpose of conducting UCI research.

SPA

  • For all entities other than for-profits

Applied Innovation - Industry Sponsored Research

  • For industry (for-profit) entities

Data Use Agreement

A data use agreement (DUA) authorizes the transfer of a data set for specified limited purposes (e.g., conducting human research).  Data containing Protected Health Information may be subject to a HIPAA business associate agreement (see below).

SPA

  • For all entities other than for-profits (industry)

Applied Innovation - Industry Sponsored Research

  • For industry (for-profit) entities

HIPAA Business Associate Agreement

An agreement covering the business-related disclosure of protected health information.

SPA

  • For all entities other than for-profits (industry)

Applied Innovation - Industry Sponsored Research

  • For industry (for-profit) entities

Purchasing and Risk Services

  • For all non-research activities

International Memorandum of Understanding

A brief document, signed by UCI and a foreign university or other institution, which states the intention for future collaboration and development of joint academic activities.  MOU's do not specify activities or commit university resources. 

Global Engagement

International Collaboration Agreement 

A formal agreement between UCI and a foreign university or other foreign institution, which specifies joint academic activities and commits resources.  Some examples  include: exchange of faculty, postdoctoral researchers, graduate students, or staff (visiting scientist agreement may also be required); UCI students taking classes at a foreign university; research collaborations not covered by a sponsored award, subaward or off-site research agreement; exchange of academic materials, research materials or technical information (material transfer agreement, license/option agreement, data use agreement and/or non-disclosure agreement may also be required); collaborative scholarship programs; hosting of joint conferences or workshops; and special short-term projects not covered by a sponsored award or subaward.

Global Engagement

  • In coordination with the Office of Research, Applied Innovation and other units as appropriate

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