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Jump to: Stipends | Tuition & Fees | Trainee Travel | Training Related Expenses (TRE)

Stipends

Trainees generally are supported for 12-months full-time training appointments for which they receive a stipend as a subsistence allowance to help defray living expenses during the research training experience. The stipend is not “salary” and is not provided as a condition of employment with either the Federal government or the recipient organization.

To learn more about how to distinguish between stipends for training and salaries/wages for student compensation, please see here.

NIH Stipend Levels and UCI Stipend Payment Process

Stipends must be paid in accordance with established stipend levels which are updated by NIH for each budget year.

Current (FY19) stipend levels are posted here

No departure from the standard stipend provided by NIH under the grant may be negotiated by the recipient organization with the trainee. NIH stipend amounts may be adjusted only at the time of appointment or reappointment. For appointments of less than 12 months, the stipend will be pro-rated.

Predoctoral

One stipend level is used for all predoctoral trainees, regardless of the level of experience. Pre-doc stipends are charged to UCI’s 78-accounts only. Departments use the Fellowship Web Application (FWA) to send the fellowship data electronically to the Graduate Division's internal database for review and approval by Grad Division staff. The stipend expense will be posted on the KFS ledger under consolidation code “STAD” with object code 7915.

For more information on graduate student support at UCI, please see Graduate Division’s Graduate Policies and Procedures manual.

Postdoctoral

The stipend level for the entire first year of support is determined by the number of full years of relevant postdoctoral experience at the time of appointment. Relevant experience may include research experience (including industrial), teaching assistantship, internship, residency, clinical duties, or other time spent in a health-related field beyond that of the qualifying doctoral degree. Once the appropriate stipend level has been determined, the trainee must be paid at that level for the entire period of appointment. The stipend for each additional year of Kirschstein-NRSA support is the next level in the stipend structure and does not change mid-year.

Note: Since stipends are not provided as a condition of employment, it is inappropriate and unallowable to charge training grants for the following employee benefits: FICA, Workman’s Compensation, Life Insurance, Unemployment Insurance, and Union Dues.

For more information on postdoctoral appointments, please visit UCI’s Office of Academic Personnel’s website.

Stipend Supplementation

Recipients may supplement stipends from non-Federal funds. An organization can determine what amount of stipend supplementation, if any, will be provided according to its own formally established policies governing stipend support. These policies must be consistently applied to all individuals in a similar training status regardless of the source of funds. Federal funds may not be used for stipend supplementation unless specifically authorized under the terms of the program from which funds are derived.  

Tuition & Fees

Tuition and fees are allowable trainee costs only if such charges are applied consistently to all individuals in a similar training status at the organization, without regard to their source of support.

Tuition at the postdoctoral level is limited to that required for specific courses in support of the approved training program, and requires NIH awarding institute/center’s prior approval.

Tuition and fees are provided under the following policy:

  • For Predoctoral Trainees, an amount equal to 60% of the level requested by the sponsoring institution, up to $16,000 per year, will be provided. If the program supports formally combined dual-degree training (e.g., M.D.-Ph.D, D.D.S.-Ph.D.), the amount provided will be up to $21,000 per year.
  • For Postdoctoral Trainees, an amount equal to 60% of the level requested by the applicant institution, up to $4,500 per year, will be provided. If the program supports postdoctoral individuals in formal degree-granting training, the amount provided will be up to $16,000 per year.

Trainee Travel

If requested by the recipient, the NIH awarding institute/center may provide grant funds to cover the costs of trainee travel, including attendance at scientific meetings, which the organization determines is necessary to the individual’s training. Trainees must be appointed to the training grants at time of the actual travel for this to be an allowable cost.  

Training Related Expenses (TRE)

Funds are provided to defray costs such as staff salaries, consultant costs, equipment, research supplies, staff travel, trainee health insurance (self-only or family as applicable), and other expenses directly related to the training program. Funds are requested and awarded as a lump sum on the basis of the pre-determined amount per predoctoral and postdoctoral trainee approved for support. 

Note: Health Insurance (self-only or family) are allowable trainee related expenses only if such charges are applied consistently to all individuals in a similar training status at the organization, without regard to their source of support. Health insurance can include coverage for costs such as vision and/or dental care if consistent with organizational policy.

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