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NSF Supported Events - Code of Conduct Policy

The National Science Foundation (NSF) Proposal Award Policy and Procedure Guide (PAPPG), effective February 25, 2019, requires applicants requesting NSF funds for the purpose of carrying out a conference, symposia, or workshop, to have a policy or code of conduct in place that addresses sexual harassment, other forms of harassment, and sexual assault, and that includes clear and accessible means of reporting violations of the policy or code of conduct. Further, this policy or code of conduct must be disseminated to the participants prior to their attendance, as well as, at the conference, symposia, or workshop.

The following message complies with the above NSF requirements and should be provided to all participants prior to and upon arrival at any NSF supported conference, symposia, or workshop carried out after February 25, 2019:

Dear NSF Conference/Symposia/Workshop Participant:

This event is supported all or in part by the NSF under Award No. _______________ and is governed by the NSF PAPPG which became effective February 25, 2019. Note that Chapter II.E.7 of this guide requires that we provide all event participants with information on the University’s policy on sexual harassment, other forms of harassment and sexual assault as well as information about how to report any violations of such policy. For purposes of this requirement, “other forms of harassment” is defined as “Non-gender or non-sex-based harassment of individuals protected under federal civil rights laws, as set forth in organizational policies or codes of conduct, statutes, regulations, or executive orders.”

The University of California is committed to creating and maintaining a community dedicated to the advancement, application, and transmission of knowledge and creative endeavors through academic excellence, where all individuals who participate in University programs and activities can work and learn together in an atmosphere free of harassment, exploitation, or intimidation.

The University has policies, which prohibit discrimination, harassment, and sexual violence and address how to report such violations. These policies include the University of California Policy on Discrimination, Harassment, and Affirmative Action in the Workplace, the University of California Policy on Sexual Violence and Sexual Harassment, the UCI Guidelines for Reporting and Responding to Reports of Discrimination and Harassment, and the UCI Guidelines for Reporting and Responding to Reports of Sex Offenses.

The UC Policy on Sexual Violence and Sexual Harassment (Policy) focuses on sexual violence, sexual harassment, and retaliation (“Prohibited Conduct”). This Policy outlines the University’s responsibilities and procedures related to Prohibited Conduct in order to ensure an equitable and inclusive education and employment environment free of sexual violence and sexual harassment. The Policy applies to all University faculty, staff, and students.

The Policy applies at all University campuses, University programs and activities, the Lawrence Berkeley National Laboratory, Medical Centers, the Office of the President, and Agriculture and Natural Resources.

The full text of the Policy can be reviewed on the UCI Office of Equal Opportunity and Diversity website or the UC Office of the President website. UCI will respond promptly and effectively to reports of Prohibited Conduct and will take appropriate action to prevent, stop, and remedy conduct violates the Policy.

Confidential resources, including the UCI CARE Office, are available to those who have experienced sexual harassment or sexual violence. For non-urgent questions or appointments, call the CARE Office at 949-824-7273 or visit their office during business hours at the UCI Student Center in Suite G320. Additionally, community based Advocates can be reached 24 hours a day through the Waymakers hotline at 949-831-9110. A survivor can make use of confidential resources at any time, regardless of whether the event has been reported to the Title IX office or other authorities. For more information about UCI CARE and other survivor support services at UC Irvine, see soinfo.uci.edu.

Any person may report incidents of sexual harassment, discrimination or sexual violence to the campus Title IX office, which is named the Office of Equal Opportunity and Diversity (OEOD). Contact OEOD by visiting www.oeod.uci.edu or by calling 949-824-5594.

Reports to law enforcement can be made to UC Irvine’s police department (UCIPD) for on-campus incidents or to the local department where the crime occurred. A confidential advocate from the UCI CARE Office or UCIPD staff can help determine which police department to contact. In an emergency, dial 911, or to reach the UCIPD’s 24-hour line, call 949-824-5223. Reports to UCIPD can be made in person at 410 Peltason Drive.

 

If you should have any questions regarding this requirement, please contact your Contract and Grant Officer.

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