Electronic Research Administration



To lead research administration's process innovation and support its technology decisions to grow UCI's research enterprise.

ERA focuses on three components:


The ERA Team takes the initiative to introduce change for the better. As one of the key points of Pillar 2 of the Strategic Plan is to utilize modern technological tools to create the most effective learning environments, the ERA Team similarly wants to take that approach with systems & processes used in Research Administration – we want to ensure that the campus is using the most efficient systems & processes available; and if not, then working together to make those needed improvements.


The ERA Team is committed to the campus to ensure its readiness in utilization of electronic systems – by way of formal hands-on training and training guides; maintenance of current systems that are already efficiently running; and ensuring data integrity.


The ERA Team’s efforts have one cumulative goal in mind – to expand UCI’s research enterprise. This aligns with Pillar 1 of the Strategic Plan by implementing systems that help department admins & faculty assemble their best proposals in order to bring in extramural funding and reach the goal of increasing research expenditures to over $500 million.

Electronic Systems Currently in Use or in Development:  

Kuali Research is an electronic system that supports the management of research projects. The following modules can be accessed with single sign-on using Zot!portal:

  • Proposal Development Module for developing and routing proposals for new, renewal or supplemental extramural funding.
  • Negotiations Module for tracking activities related to set-up of awards, subawards, and related agreements.
  • Conflict of Interest (KR COI) is the new electronic system that UCI Public Health Service and National Science Foundation Investigators will use to complete their financial disclosures, replacing the paper forms 800 and 900.

Cayuse 424 is a system-to-system submission tool for proposals to federal government sponsors, using Workspace is the standard way for organizations or individuals to apply for federal grants in

Research Management System (RMS) is a web-based electronic system, which covers all aspects of UCI's Animal Care and Use Program including:

  • Compliance - IACUC oversight of animal-use protocols (AUPs)
  • Operations - Animal ordering, delivery/identification and billing

Coming Soon:

  • Now Live! Kuali Coeus (KC) to Kuali Research (KR) Upgrade features a redesigned Proposal Development and an improved user experience with less data entry.
  • Kuali Research (KR) Award will streamline the grant submission/funding process through an unified action list from proposal all the way to KFS account assignment
  • Cayuse 424 Phase II will add data synchronization between KC and Cayuse 424, reducing double data entry.
  • RMS Phase 3 will add animal welfare and electronic health reports
  • Data Warehouse will be a repository for all the data collected by the various systems.  This provides the ERA unit with a mechanism for reporting and data analysis.

Frequently Asked Questions


Sign up for OR-ERA listserv by sending a blank email to

Sign up for OR-RMS-USERS listserv by sending a blank email to

News & Announcements