Department of Health and Human Service (DHHS) Salary Rate Cap The Department of Defense and Labor, Health and Human Services and Education Appropriations Act, 2019, restricts the amount of direct salary to Executive Level II of the Federal Executive pay scale. The Executive Level II salary has increased to $192,300 effective January 6, 2019 (NOT-OD-19-099,…

Non-Salary Administrative Expenses Standard Treatment In accordance with OMB Circular A-21, UCI Research Policy on Budgeting and Charging Administrative Expenses to Sponsored Projects, and UCI Guidelines for Direct Charging Sponsored Projects, administrative/clerical salaries are considered F&A costs and should not be budgeted in proposals or charged to extramural awards (sponsored projects). Examples of Non-Salary Administrative…

Other Direct Costs Defining Other Direct Costs The other direct costs (or other costs) category includes those costs that are not appropriate to include in other cost categories discussed in this section or as requested by the sponsor’s budget form. Generally, such costs include animal per diem costs (the cost of animals should be listed…

Travel Costs Travel costs must benefit the proposed project and usually include travel associated with fieldwork and attendance at scientific meetings for the purpose of presenting project findings and/or results. Foreign Travel on Federal Awards Federal regulations govern the use of federal funds (grants, contracts, cooperative agreements) and the selection of air carriers for foreign…

Equipment Costs Definition Equipment for which the University holds title, which is non-expendable, tangible, personal property acquired for $5,000 or more, which is freestanding, complete in itself, does not lose its identity or become a component part of another piece of equipment when put into use, and which has a normal life expectancy of more…

Supplies and Materials Supplies and materials are consumable items such as animals, lab supplies, clinical supplies, glassware, chemicals, reagents, etc. used in the course of conducting the scope of work for a project. Cost Estimation Estimate supplies using an appropriate cost estimation method such as catalog prices, vendor quotes or historical costs for like projects…

Student Compensation Wages vs Stipends Comparison Stipend Salaries & Wages Financial assistance or support paid to university students; no work assigned. Compensation for performance of assigned work. No scope of work. Scope of work assigned. No UC Patent Agreement. UC Patent Agreement signed. No Workers’ Compensation coverage. Workers’ Compensation coverage. No required fringe benefits or…

Administrative Salaries Standard TreatmentIn accordance with OMB Circular A-21, UCI Research Policy on Budgeting and Charging Administrative Expenses to Sponsored Projects, and UCI Guidelines for Direct Charging Sponsored Projects, administrative/clerical salaries are considered F&A costs and should not be budgeted in proposals or charged to extramural awards (sponsored projects). Examples of Administrative/Clerical Activities The following…

Salary & Wages Project Personnel When providing information about project personnel, follow the sponsor’s guidelines and University policies. List all UCI project personnel in this category whether or not they will receive salary. Salary and wage costs associated with non-UCI personnel must be treated either as consultant costs or as a subcontract. Project personnel usually…

Budget Justifications Definition and Purpose The budget justification is a categorical description of the proposed costs. Generally, it explains staffing and supply/service consumption patterns, the methods used to estimate/calculate (including escalation or inflation factors) and other details such as lists of items that make up the total costs for a category. The budget justification should…