KR Conflict of Interest

The KR Conflict of Interest user guide has been divided into two versions, one tailored for Initiators & Faculty and the other for Officers. Please choose the version most appropriate for you using the toggle below. The default is Initiators & Faculty.

For Initiators & Faculty

For Officers

Completion of an Annual Disclosure

Navigate to the “Kuali Research Conflict of Interest” portlet in Zot!Portal. Click on Create/Update Annual Disclosure.

Select a response to the question in the Annual Disclosure.

Scroll down to the Certification section. Click the submit button.

You will see the processing message:

You have the option of clicking return to portal, which will take you to the system admin portal.

If you simply wait, when processing is complete you will see your Annual Disclosure. This screen is called your “Master Disclosure”. You can scroll down to view any travel disclosures that you may have completed. (Refer to next section for “Completion of a Travel Disclosure”.)

Click on the show button to see the details of your travel disclosure.

Completion of a Travel Disclosure

Navigate to the “Kuali Research Conflict of Interest” portlet in Zot!Portal. Click on Create New PHS Travel Disclosure.

You will see the Travel Disclosure form.

Enter the details of your trip into the text boxes, and click add.

Click the submit button.

You will see the processing message:

You have the option of clicking return to portal, which will take you to the system admin portal.

If you simply wait, when processing is complete you will see that the record was added to the bottom of your “Master Disclosure”.

Intro to COI for Officers

This COI User Guide provides an overview of how to check COI disclosure status for UCI investigators, as well as Non-UCI and subrecipient investigators, on PHS and NSF proposals.

Officers can check the COI disclosure and training status for UCI investigators in Proposal Development (PD), until the proposal is approved and submitted (finalized). After that, the most current COI disclosure and training status will be available from Cognos. (Use the “Personnel Conflict of Interest Status” link in Zot!Portal to generate a Cognos report.)

After the proposal is finalized, officers will use the Institutional Proposal (IP) document for updating personnel. For details about editing the IP doc, refer to System User Guide for Officers, Institutional Proposal > Edit the Institutional Proposal.

Checking COI Disclosure Status for UCI Investigators Prior to Proposal Submission

Officers and the COI team will check the Annual Disclosure status from the Personnel panel in PD for PHS and NSF proposals. (For more information, refer to System User Guide for Officers > Proposal Development, Key Personnel.)

How Disclosure Status of Non-UCI Investigators and Subrecipient Investigators is Determined

When there are Non-UCI Investigators and/or subrecipients, the following question(s) will have been answered, “Yes” by the initiator when the proposal is created in KR PD. (For more information, refer to System User Guide for Officers, Proposal Development > Questionnaire.)

The PI or Department Administrator provides completed forms 800SR and 900SR for Non-UCI and Subrecipient investigators. Forms for subrecipients are typically included in the subrecipient proposal packages. Forms for Non-UCI investigators may be attached in PD, under the Attachments tab*.

* Please note: Attachments in KR do not carry over from PD to Institutional Proposals (IP). This means that at JIT / Award, even though the IP will be used for updating information about the project, Officers will look in PD for the status of completed forms 800SR and 900SR.

SBIR/STTR Phase I Special Exception for Proposals with NIH Prime Sponsor

The customization for removal of the disclosure requirement for SBIR/STTR Phase I Proposals with NIH Prime Sponsor was not implemented in KR. This means there is an extra consideration when checking for completion of Annual Disclosures by UCI investigators.

Navigate to the Questionnaire in PD, and check the questions under the General Questionnaire to see if the proposal is in response to an SBIR or STTR solicitation, and is for Phase I Funding. If yes for both conditions, annual disclosure is not required.

Please Note: This is the only time we recommend that an investigator’s incomplete or positive Annual Disclosure status in KR should be ignored.

If you see SBIR or STTR with no indication of Phase I funding on the General Questionnaire, then annual disclosure is required. Officers should proceed as usual with requesting annual disclosure from the investigator. (For more information, refer to System User Guide for Officers, Proposal Development > Questionnaire)

Checking COI Status for PHS-funded Investigators on Continuing Awards

COI disclosure and training status for the list of investigators on the project will be available from Cognos.

Click on the link in Zot!Portal <portal.uci.edu> for “Personnel Conflict of Interest Status” to access the search screen in Cognos. Enter the Institutional Proposal (IP) number in the first column.

Search results will include links to the email addresses for individual investigators.

For anyone with incomplete COI disclosure and/or training status, Officers have the option to click on the link to generate an editable email.

Please note: The Cognos report does not include Non-UCI Investigators or Subrecipient investigators.